Volunteers are critical to running all of our swim meets. It takes over 50 volunteers for a swim meet to run successfully. Timers, judges, announcers, bullpen workers, and ribbon workers are just a few of the positions filled by volunteers. Volunteering is a requirement for our team. We appreciate your time and support in helping the Cool Sharks have a great season!


Here is the volunteer policy for the 2020 Cool Sharks Swim Team

  • Every volunteer job will be worth 1 point.

  • All families of swimmers who attend 3 or more meets are required to earn a minimum of 2 volunteer points.

  • Families of swimmers who attend 1 or 2 meets are required to earn a minimum of 1 volunteer point.

  • Volunteers must check in at their scheduled time. Late check in requiring replacement of your position will result in a loss of those points.

  • Shift ending times are approximate. First half shifts do not end until all age group backstroke heats are complete. Second half shifts do not end until the meet is over. You must work the entire shift to earn the points.

  • Please be sure to check in at the volunteer table at the meet. Failure to check in could result in points not being assigned. If you are filling in for someone else or an open slot, please be sure the volunteer check-in person records your name and shift taken.


Families who do not meet this requirement will be assessed a $25 per point penalty at the end of the season.

Families will be exempt from the policy if:

- their child has a broken bone or other injury/illness and becomes unable to swim during the season

- their child is a junior coach who works for our team

- the parents have a major illness or injury that prohibits them from volunteering for the season

- their child did not swim in any meets

All exemptions for illness, injury, or other special circumstances must be approved by the Volunteer Coordinator before the end of the season in order to avoid the penalty.

Families with an outstanding (unpaid) volunteer penalty on their account will not be allowed to register the following season until the balance is paid in full.

All volunteer fines which remain unpaid after July 31, 2020 will be subject to a $25 late fee.


If you have questions regarding our volunteer policy, please e-mail Volunteer Coordinator Kirsten Neufeld at:  swimvolunteer@gardenhillspool.com.

We are going to do all Volunteer Signups via SignUp Genius this season. 

  • All volunteers will wear masks. 

  • We will need bullpen workers, timers, and a place judge for each meet.

  • There is no volunteer requirement this season, although with these slower shorter meets this is a great time to learn these jobs!

  • We realize that volunteering will be the only way to be on the pool deck this season. However if you are volunteering, the job needs to come first, not watching your kids race. You will need to stay at your post the entire meet (bullpen workers may get to watch a race or two but no guarantees!).

  • We may need to limit volunteer shifts if everyone wants to be inside the pool. Never thought we'd say that! :)